Notice of Privacy Practices (HIPAA)

Our Responsibilities

Pattern Naturopathic is required by law to maintain the privacy of your protected health information (PHI), to provide you with this Notice of our legal duties and privacy practices, and to comply with the terms of this Notice.

How We May Use and Disclose Your Health Information

We may use and disclose your protected health information without your authorization for the following purposes:

Treatment

We may use and share your health information to provide, coordinate, or manage your medical care. This includes sharing information with other healthcare providers involved in your care.

Payment

We may use and disclose your health information to obtain payment for healthcare services provided to you.

Healthcare Operations

We may use and disclose your health information for healthcare operations such as quality assessment, record review, compliance activities, and administrative functions.

Legal and Regulatory Requirements

We may disclose your health information when required by law, such as in response to court orders, subpoenas, or public health reporting obligations.

Other Uses and Disclosures

Any use or disclosure of your protected health information not described in this Notice will be made only with your written authorization. You may revoke an authorization at any time in writing, except to the extent that action has already been taken.

Your Rights Regarding Your Health Information

You have the right to:

• Access and obtain a copy of your health records
• Request corrections to your health information
• Request restrictions on certain uses or disclosures
• Request confidential communications
• Receive an accounting of disclosures of your health information
• Receive a paper or electronic copy of this Notice upon request

Requests to exercise these rights must be submitted in writing. We may deny certain requests as permitted by law and will provide an explanation if a request is denied.

How We Safeguard Your Information

Protected health information is maintained using secure, HIPAA-compliant systems. Pattern Naturopathic uses electronic health record technology, including Charm EHR, to store, manage, and transmit health information securely.

Access to health information is limited to authorized individuals and protected through administrative, technical, and physical safeguards.

Acknowledgment of This Notice

You will be provided with this Notice of Privacy Practices during your intake process and asked to acknowledge receipt electronically through our secure patient portal. If you choose not to acknowledge receipt, we will document our good-faith effort to provide this Notice.

Changes to This Notice

We reserve the right to change this Notice at any time. Changes will apply to all protected health information we maintain. The updated Notice will be made available through our website and patient portal.

Complaints

If you believe your privacy rights have been violated, you may file a complaint with Pattern Naturopathic or with the U.S. Department of Health and Human Services. You will not be retaliated against for filing a complaint.

Contact Information

For questions about this Notice of Privacy Practices or to exercise your rights, please contact Pattern Naturopathic through the secure patient portal or contact form on our website.